PIAA Clearance REQUIREMENTS (must be completed before games are assigned):

Pennsylvania has had ACT 153 in place since 2014. It requires that background checks be in place for people that interact with students.  

Three clearances are required:

  • 1. Federal Criminal History Clearance (from FBI Reports)
  • 2. Criminal History Record Clearance (from PA State Police Reports)
  • 3. Child Abuse Clearance (from the PA Department of Human Services)

There are three clearances that are required by PA State Law.  
Each can be accessed at the links below:

FBI Clearance - COST $27



This is the Cogent site required to be used by Department of Education - 
you must register for clearance online, and then be fingerprinted.



In completing the FBI clearance, there is an area that requests “reasons” – 
the answer is "School Districts".

Approximately 4 weeks after getting fingerprinted, you will receive your Cogent results in the mail. These are the documents (both front and back sides) that will need to be uploaded to the PIAA website (See below).  

2. PA State Police Clearance - COST $8



In completing the PA State Police clearance, the “reason” is employment.

3. Department of Human Services Clearance 
(PA Child Abuse) - COST $8



   **Once at this site create an individual account**

  In completing the Child Abuse History clearance, under the application purpose, check the box titled, “School Employee Governed by Public School Code”. 

**The PA State Police clearance and the Department of Human Services clearance can be printed and mailed to those depts.  

Additional information: 

PIAA registered officials are not considered “volunteers.” Do not click on any of the boxes that reference volunteers. Officials are independent contractors employed by the individual schools and school districts.  
In addition, the Affidavit-Exemption from FBI Clearance form is not acceptable for PIAA registered officials.  
All officials must be fingerprinted every five years.
Expenses for obtaining clearances shall be borne by the registered sports official.  
PIAA is not permitted to accept certifications which were obtained for volunteering purposes under Section 6344.2 (relating to volunteers having contact with children).
Keep the originals of your clearances and hold on to copies in the event a particular school wants to view your clearances.
Upon receiving copies of your clearances, you will need to scan them and save them as PDFs on your computer. 

Once your clearances have been obtained:

Instructions for Officials to enter their clearances into the PIAA Officials’ Database are as follows:

Make sure you have saved your clearance documents separately as a .pdf files in your computer. 

These documents need to be those you received in the mail from each of the three agencies.  



After clicking the above link, you will be in the ACCOUNT CENTER.


TO LOGIN: Using access code- first four letters of last name in CAPS followed by 
the last four numbers of your social security number.

Go to "BACKGROUND CLEARANCES" tab

Select "+Upload Background Clearance Information" and select clearance type in the drop down menu, 
enter date of the clearance document, 
click BROWSE – go to your computer and select from where you have the clearance .pdf file saved, 
select the appropriate clearance, open it , then save changes.

You will need to do this for each one.

You can check the status of your clearance documents at any time, by signing into the officials’ database and selecting BACKGROUND CLEARANCES. If your clearance is rejected for any reason you will be notified. 
You may also print copies of your clearances by clicking on VIEW PDF for each clearance.


Important Information from the 
PIAA regarding Clearances
PIAA - Act 24 Requirements

Updated on December 6, 2011 (very important, please read)

EFFECTIVE & ONLINE, WEDNESDAY, DECEMBER 7, 2011.    

All PIAA sports’ officials, as independent contractors, must complete the Act 24 Arrest/Conviction Report and Certification Form for all PIAA member schools. This form is to report any arrest, or conviction, of an offense, or offenses, enumerated under 24 P.S. §1-111(e). See offenses detailed below. To assist PIAA-registered sports’ officials in this process, we have developed an interactive Act 24 form for submission to the PIAA Officials’ database. 

Please click on this link; www.piaa.org/officials and click on Act 24 (blue box), enter your access code and complete the Act 24 interactive form. PIAA will only accept this procedural electronic submission of this report. Once completed with your electronic signature, please follow the instructions to submit to PIAA. This form will be saved in the PIAA Officials’ database and will be able to be accessed by all PIAA member schools as they confirm your registration as a PIAA registered sports’ official who is on active status and in good standing. By completing this form on the PIAA Web site, it will only have to be completed one time for all schools to access at their convenience, therefore, eliminating an official from sending numerous copies to all the schools in which they have contract for contests.   

These forms will only be accepted by completion through the PIAA web site by using their unique access code, which is the first four (4) letters of their last name in capitals and the last four (4) numbers of their identification number (social security number). This process and the website will be EFFECTIVE WEDNESDAY, DECEMBER 7, 2011. A PIAA registered sports’ official only needs to complete this form one time (one form for each individual official, not by sport). 

The crimes they detailed were listed in Section 1-111 (e) of the crimes code and include the following:  (1) criminal homicide; (2) aggravated assault; (3) stalking; (4) kidnapping; (5) unlawful restraint; (6) luring a child into a motor vehicle or structure; (7) rape; (8) statutory sexual assault; (9) involuntary deviate sexual intercourse; (10) sexual assault; (11) institutional sexual assault; (12) aggravated indecent assault; (13) indecent assault; (14) indecent exposure; (15) sexual intercourse with an animal; (16) incest; (17) concealing death of a child; (18) endangering the welfare of children; (19) offenses dealing with infant children; (20) prostitution and related offenses; (21) obscene and other sexual materials and performances; (22) corruption of minors; (23) sexual abuse of children; (24) unlawful contact with a minor; (25) solicitation of minors to traffic drugs; and (26) sexual exploitation of children.  The list further includes (1) equivalent or similar crimes under federal law or of another state, United States territory, the District of Columbia, a foreign nation, or under a former law of the Commonwealth of Pennsylvania, and (2) a felony offense under the Controlled Substance, Drug, Device, and Cosmetic Act.  This list may be modified, reduced, or expanded by Act of the General Assembly.  The list of offenses in effect at the time of violation by the sports official shall be applicable to proceedings to remove or suspend that sports official.
         Keystone Lacrosse Officials Association