PIAA Clearance REQUIREMENTS (must be completed before games are assigned):
Pennsylvania has had ACT 153 in place since 2014. It requires that background checks be in place for people that interact with students.
Three clearances are required:
- 1. Federal Criminal History Clearance (from FBI Reports)
- 2. Criminal History Record Clearance (from PA State Police Reports)
- 3. Child Abuse Clearance (from the PA Department of Human Services)
There are three clearances that are required by PA State Law.
Each can be accessed at the links below:
FBI Clearance - COST $27
This is the Cogent site required to be used by Department of Education -
you must register for clearance online, and then be fingerprinted.
In completing the FBI clearance, there is an area that requests “reasons” –
the answer is "School Districts".
Approximately 4 weeks after getting fingerprinted, you will receive your Cogent results in the mail. These are the documents (both front and back sides) that will need to be uploaded to the PIAA website (See below).
2. PA State Police Clearance - COST $22
In completing the PA State Police clearance, the “reason” is employment.
3. Department of Human Services Clearance
(PA Child Abuse) - COST $8
**Once at this site create an individual account**
In completing the Child Abuse History clearance, under the application purpose, check the box titled, “School Employee Governed by Public School Code”.
**The PA State Police clearance and the Department of Human Services clearance can be printed and mailed to those depts.
PIAA registered officials are not considered “volunteers.” Do not click on any of the boxes that reference volunteers. Officials are independent contractors employed by the individual schools and school districts.
In addition, the Affidavit-Exemption from FBI Clearance form is not acceptable for PIAA registered officials.
All officials must be fingerprinted every five years.
Expenses for obtaining clearances shall be borne by the registered sports official.
PIAA is not permitted to accept certifications which were obtained for volunteering purposes under Section 6344.2 (relating to volunteers having contact with children).
Keep the originals of your clearances and hold on to copies in the event a particular school wants to view your clearances.
Upon receiving copies of your clearances, you will need to scan them and save them as PDFs on your computer.
Once your clearances have been obtained:
Instructions for Officials to enter their clearances into the PIAA Officials’ Database are as follows:
Make sure you have saved your clearance documents separately as a .pdf files in your computer.
These documents need to be those you received in the mail from each of the three agencies.
After clicking the above link, you will be in the ACCOUNT CENTER.
TO LOGIN: Using access code- first four letters of last name in CAPS followed by
the last four numbers of your social security number.
Go to "BACKGROUND CLEARANCES" tab
Select "+Upload Background Clearance Information" and select clearance type in the drop down menu,
enter date of the clearance document,
click BROWSE – go to your computer and select from where you have the clearance .pdf file saved,
select the appropriate clearance, open it , then save changes.
You will need to do this for each one.
You can check the status of your clearance documents at any time, by signing into the officials’ database and selecting BACKGROUND CLEARANCES. If your clearance is rejected for any reason you will be notified.
You may also print copies of your clearances by clicking on VIEW PDF for each clearance.